Those unsure of what to include in a destination wedding invitation must keep five elements in mind. This way, the information needed by the guests is all in the invitation, and you can avoid false expectations.
It would also help to know who pays for a destination wedding beforehand. This is because some elements of the destination wedding invitation will mention if the hosts cover some expenses or if the guests must pay for their own costs.
How To Do A Destination Wedding Invitation: What Should Be Written
The first element in the destination wedding invitation is the venue or location of the wedding. Of course, you want the guests to understand that the venue will be far from your hometown as soon as they read the destination wedding invitation.
Make sure the print is large and easy to read as well. Furthermore, some places may have a similar name, so you want to be specific when writing the venue of the destination wedding invitation.
If needed, include a map to help the guests know exactly where your wedding will be. But first, what is considered a destination wedding anyway?
Please check our separate discussion about it as some couples might wonder if the wedding venue’s distance from their hometown is enough to make it a destination wedding.
Wedding date and time
Like writing other wedding invitations, don’t forget to include the date and time of the wedding in your destination wedding invitation. It’s not enough to know where it will be held, but you must also inform them about the wedding date and time.
This is especially crucial if the destination wedding is out of the country. Your guests must be able to book flights on time to arrive at the wedding according to date.
Remember that everyone may also need to schedule their time off work accordingly, knowing when the wedding will be. Indicate the date format, so the guests understand your writing and be specific on time by adding AM or PM or simply using the 24-hour clock system.
Accommodation information for the guests
Since destination weddings are held far from your hometown, expect your guests to need accommodation for a night or two before the wedding. Couples also often have a week-long plan for their wedding guests until the wedding day itself on the weekend.
Therefore, the accommodation information should be a part of the destination wedding invitation. Did you already decide who pays for hotel rooms for wedding guests?
Then include the hotel and the rooms you reserved for the guest when you send them the destination wedding invitation. Hosts often get blocks of rooms at a hotel, so their guests will be staying at one place.
But what if you’re not shouldering their accommodation costs? Include another card in the wedding invitation set that will discuss the extra information to clarify who pays for what.
Destination weddings are incredibly tedious to plan because you don’t want to get the wrong headcount of guests. Make sure that the RSVP deadline is indicated in your destination wedding invitation to ensure that you’ll know the guests who’ll attend.
The RSVP deadline for a destination wedding should be 12 weeks in advance rather than the typical six weeks if it’s not an out-of-town wedding. This will avoid stress when counting the guests and planning the budget for the destination wedding.
You may also include additional information in the separate card if you don’t want plus-ones. Read about how to say no plus-ones on the wedding invitation to avoid misunderstandings with the guests.
Link to the wedding website
The final element that must be on your destination wedding invitation is your wedding website. Again, remember that you are limited in space on the invitation, so you can’t be as detailed as you want in some of the types of information you’re including.
Another benefit of having a wedding website is that you can update it regularly if there are changes or additional information that you want to tell your guests. For example, perhaps guests can check it for links regarding travel and accommodation.
How Early Should You Send Out Destination Wedding Invitations?
It’s ideal for sending your destination wedding invitations as early as 6 to 8 months before the wedding date. This will help the guests organize their schedule, especially since it’s an out-of-town wedding.
On the other hand, the save-the-dates should be sent much earlier, 9 to 12 months before the destination wedding. Again, this will notify your guests early and avoid conflicts of schedules.
Are you worried about the time of sending your invites? Here is how early is too early for wedding invitations.
How Do You Announce A Destination Wedding?
You’ll announce a destination wedding with an initial invite to inform the guests that they’ll need to prepare for a trip for your wedding. Do this a year in advance, so everyone can decide if they are capable of such commitment.
And that’s it! To recap what to include in a destination wedding invitation, make sure that the wedding venue, date and time, accommodation information, RSVP deadline, and wedding website are easily understood by the guests.
You can then use the website to include more information and details. And finally, please send the invites as early as six months before the wedding to help everyone set their schedules.