Did you know that the average employee spends 21% to 35% of their lifetime in the office? With this much time spent in the workplace, it’s essential to create a functional and comfortable work environment. Having a modern office design is one of the best things you can do to promote creativity and boost employee morale. However, shifting from a traditional office to a modern one is a huge decision. With proper planning and execution, you’ll be able to create a space for your employees to grow and thrive.
What is a Modern Office?
A modern office is where style meets function. Rows of dreary cubicles and empty beige walls are no longer common in today’s workspaces. Instead, modern offices boast a mix of fun and creativity to ensure that employees stay productive and motivated.
Rather than staying in a designated cubicle, employees in a modern office are free to move to find a spot that works for them. For instance, many companies have an open-concept seating where employees can see their workmates from their desks.
Small and colorful meeting rooms are also available for meetings and private conversations. Modern offices also have a communal space with comfortable beanbags and couches where employees can work together in an informal and comfortable setting. If you need to focus on a task, modern offices also have quiet rooms where people can work in silence.
What are the Benefits of Having a Modern Office?
You’d think that, by now, most companies are adapting to modern-looking workplaces. But, sad to say, creating a fun and inspiring office is a challenge not many are up for. If you want to hire qualified and competitive employees, you need to pay attention to improving your company’s work environment.
Using modern offices are linked to an increase in productivity, improved employee wellbeing, and even reduce company expenses. Small and large companies alike can benefit from a modern workplace.
Here are other benefits of modernizing your workspace:
Promote versatility and functionality
Cubicles and traditional offices may have worked in the past, but modern offices prove to be more effective. Today’s employees work differently than the employees of the previous generation. Sometimes, they need quiet spaces, while at other times, they need larger and brighter spaces for team meetings and brainstorming.
To effectively increase employee productivity, it’s important to have different types of working environments. You don’t have to lease a bigger space; you only need to ensure that you can convert your current work areas to serve different purposes.
You can do this by having modern pieces of furniture in every workstation. For example, your employees can have desks that can easily turn from sitting to standing. Also, your communal area should have larger tables, whiteboards, comfortable chairs, and more.
Boost employee productivity
One of the major benefits of transitioning to a modern-looking office is that it effectively boosts employee productivity. Who doesn’t love a change of scenery while working? Your employees need a break every once in a while, to recharge their minds.
Modern offices have different areas where employees can chill and relax. Some have game rooms, a library, or even a cafeteria that resembles a coffee shop. It’s also helpful to have an adequate amount of sunlight and a comfortable space outside, so your employees don’t feel trapped.
These changes will spark creativity and excitement in your employees. If they’re comfortable in their work environment, it boosts productivity and ultimately, increase your company’s bottom line.
Improve health and wellness
Did you know that having a sedentary lifestyle could cause cancer, depression, heart disease, and more? Bad office design can negatively affect your employees. Studies show that if your employees have autonomy in how they work, this can lower stress levels and increase happiness.
A recently conducted survey studies the effects of workplace design on performance, innovation, and engagement found out that choice plays a huge factor in employee output. Giving your employees the option to choose where and how they work; it reduces stress and lowers the risk of health issues.
Additionally, having modern office furniture encourages movement in the office. Some chairs burn calories, as well as treadmill desks, promote an active lifestyle even while working.
Positive visitor impressions
Always remember that your office is connected to your brand. When meeting with interviewees, clients, investors, and suppliers, your office says a lot about your company.
Even if you have cutting-edge technology or great company culture, if you host your meetings in a shabby room with worn chairs and desks, your guests will assume that your company is outdated. On the other hand, a modern office piques your visitors’ interests and suggests that you are up-to-date with current trends.
What are the Types of Furniture Should a Modern Office Have?
A modern office isn’t complete without the right office furniture. The furniture you choose is a huge factor in building a functional work environment. If you don’t know where to start, here are some ideas to help you choose the right office furniture for your modern workplace.
Desks and chairs
You can’t have an office without the staples: desks and chairs.
Starting with the basics, you need to have high-quality chairs and desks. After all, it’s where your employees spend most of their day in. Some companies are adapting to less structured offices where they don’t need desks. However, this doesn’t work for most companies.
When choosing a chair for you and your employees, comfort and ergonomics should be at the top of your mind.
Think about it; your employees need to sit in this chair for at least eight hours a day; it lasts Mondays through Fridays. You need to make sure that they are comfortable. On the other hand, ergonomics is also important. This means that the chair should be designed based on a certain person and the tasks they need to do.
It’s challenging to choose an ergonomic chair because everyone has different needs and preferences. To cover the basics, make sure to find a comfortable chair with a backrest and adjustable height and headrest. If you find one, you can most likely accommodate the needs of most of your employees.
What comes into your mind when you think of desks? Desks are a space for people to work in. You don’t need to have a desk for all of your employees, but all of them need a communal space to perform a task they’re required to do.
When choosing a desk, think of your employees’ job descriptions. Knowing this, you’ll have an idea of the type of workspace they need that promotes productivity.
Communal work desks
Every office needs at least one room for meetings and collaborating. Whether you need to brainstorm, chat with clients, or host a staff meeting, you’ll need to have communal work desks.
These meeting spaces often need large desks and tables for your employees to work on. As mentioned, some companies don’t have individual desks for every employee. Instead, what they do have are communal work desks. By adopting this strategy, you can save thousands on work desks alone.
Evaluate your business and your employees when buying furniture. Do your employees often meet and work together rather than individually? If so, it may be more beneficial to purchase communal work desks instead of buying dozens of individual desks. This strategy helps you save money, but it could also help improve teamwork and productivity.
Living space furniture
Did you know that taking breaks could positively impact employee productivity? This may seem counterintuitive, but these breaks are essential in keeping your employees happy and productive. It can also help them de-stress and recharge after a long and tedious task.
Creating a fun and relaxing break room for your employees can improve overall job satisfaction, resulting in less employee turnover. As a result, they may even be willing to do certain tasks outside of their job description.
In modern offices, break rooms are comfortable lounge areas with couches, chairs, bookstands, coffee tables, vending machines, TVs and video games, and even arcade games. This space not only recharges tired minds but also build a stronger interoffice bond.
What are the Current Office Design Trends?
Modern office design trends can positively affect company culture. Companies that continue to embrace traditional and outdated designs are missing out on the benefits of having a modern-looking work environment.
Keep in mind that top talent will most likely choose an office that’s pleasant to work with when other factors are equal.
Think about it, would you like to work in a boring office with standard brown desks and chairs, worn carpeting, old computers, and bright lights? Would you rather work in a colorful, more vibrant office with lots of natural light, updated furniture, game rooms, and cafes?
If you were like most people, you’d choose the latter. Potential employees perceive modern office spaces as progressive, and nobody wants to work in an outdated environment.
If you’re thinking of remodeling your workspace, here are two of the most popular design trends in modern offices:
Space and Geometry
Plain and boring single-solid color walls are a thing of the past. Striking and colorful abstract and geometric patterns now adorn modern office walls.
According to Laura Burns-Lambert, Ambius design expert, the current trends in office spaces are abstract geometric shapes that are added as accents in break rooms, reception areas, and creative spaces. In the past, these areas have been very traditional. But today’s offices are transforming by adding a mix of bold and pastel colors, along with bold patterns. Many modern offices paint their walls black and white contrasted with shades of gray for a more serious yet elegant look if you’re not into color.
One of the ways to promote creativity in the workplace is to give offices a “personality.” As mentioned, your office is an extension of your brand. Office walls are designed with the spirit of the company in mind.
You can see the company’s cultural cues in the colors and the patterns on the walls. The colors and design convey the company’s culture and characteristics to potential clients and prospects.
Space and geometric patterns can immediately attract attention. But before you paint geometric elements on your office walls, make sure to start with the space that fits your color scheme. Choose a pattern that doesn’t overwhelm the entire. And more importantly, choose a layout that you really like.
Flexibility and Openness
In most modern offices, glass walls separate different departments and rooms. Glassonweb.com says that many companies choose glass for aesthetic and ergonomic purposes. Glass walls are thin and sleek, and its design can be paired with any type of furniture.
It also allows as much natural light to enter the office, which enhances creativity and productivity. Aside from the aesthetic benefits, using glass helps technological integration. You can use it as a projection surface during meetings or other functions.
Glass has become a staple in modern design. Aside from providing privacy and accessibility, it also promotes a sense of collaboration and openness in the workplace. Many modern design trends come and go, but glass walls will always remain sleek and classy.
Final Thoughts on Modernizing Your Office
When it comes to modernizing your office, you can’t expect a one-size-fits-all solution. What works for another office space, may not work for you because each company has a different set of values, needs, and preferences when it comes to choosing an office design.
However, many business owners can attest that modern design is effective in building employee morale and productivity. For this reason alone, companies should start thinking about shifting to modern office design.
Transforming your workspace can be daunting. Luckily, Mila Design is here to help. We can turn your outdated work environment into a sophisticated, modern-looking office. We specialize in designing and manufacturing modern office furniture that exceeds the expectations of our clients.